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Incoming Ipac Workflow

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Book Id: WPLBN0000680349
Format Type: PDF eBook
File Size: 13.76 KB.
Reproduction Date: 2006
Full Text

Title: Incoming Ipac Workflow  
Language: English
Subject: Government publications, Energy, Energy and research series
Collections: Department of Energy Collection
Publication Date:
Publisher: Government Printing Office


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Excerpt: PWS Task Reference (as applicable) IPAC Incoming Workflow Hqs. CH ID GF NETL NNSA NPR NRO-P NRO-S OH OR RF RL SPRO SR Integrated Policies, reference, etc. Comments Receive IPACs and SF 1221s (Foreign Collections/Payments) and record entries in the transaction month against either the proper funding sources or the Treasury suspense account. Clear 75% of the items in the suspense account within 30 calendar days following the initial recording and clear the remainder within 90 calendar days. X CAC, Oak Ridge, & Albuquerque Desk Procedures Download IPACs from GOALS-II on a daily basis. X CAC, Oak Ridge, & Albuquerque Desk Procedures Record incoming SF-1221s on a monthly basis (initially to the suspense account). X CAC, Oak Ridge, & Albuquerque Desk Procedures Analyze/research each IPAC transaction to identify the (1) entities that initiated the transactions, (2) affected DOE obligation documents (CIDs), and (3) officials responsible for approving the charges/credits. X CAC, Oak Ridge, & Albuquerque Desk Procedures Match IPAC transactions to IPAC substantiating documents that were mailed in or printed out from the initiators' web-sites (e.g., Department of State and GSA). Folow-up with the issuing agency if additional information is needed. X CAC, Oak Ridge, & Albuquerque Desk Procedures If the CID is reflected on the IPAC source document, apply to the affected interagency agreement number in EFASC, Albuquerque, or Oak Ridge DISCAS Production Accounts. X CAC, Oak Ridge, & Albuquerque Desk Procedures If transactions require preapproval before applying charges to the CID, notify within five working days the approving officials and/or supporting staff members of the incoming charges/credits and request approval and/or guidance on recording transaction in the accounting system. X CAC, Oak Ridge, & Albuquerque Desk Procedures Along with the notification of incoming IPAC charges/credits, provide approving official with available substantiating documents that were sent to DOE concurrently with the IPAC transaction.


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